EMPLOYMENT OPPORTUNITY !
Vacancy Announcement No. 2018-02
Open To : All interested candidates - All Sources
Position : Deputy Chief of Mission Administrative/Protocol Assistant
Opening Date : February 13, 2018
Closing Date : February 27, 2018 at 16:00
Work Hours : Full-time ; 40 hours/week - Grade : FSN-07
Provide a full range of administrative and protocol support to the Deputy Chief of Mission (DCM), including scheduling, organization of, preparation for, and processing of all items and paperwork associated with representational functions, including drafting guest lists. Track responses, invitations, vouchers and receipts. Prepare diplomatic correspondence. Manage travel accounts and expenses for the DCM and the Ambassador (as required). Schedule and coordinate appointments and meetings for the DCM and other U.S. officials and visitors, according to U.S. and Burundian protocol needs and with appropriate authority. Coordinate access to meeting locations and accompany and assist with protocol processes and language interpretation. Translate documents and provide general interpretation as required. Provide guidance to the DCM with regard to appropriate and desirable contacts and facilitate introductions with those contacts. Assist the DCM and staff with the preparation and conduct of official events, advancing them to ensure success. A flexible schedule is required for numerous events conducted outside of normal office hours.
REQUIRED QUALIFICATIONS :
Education – University degree or equivalent is required. (See note under Work Experience). Work Experience – Three years of progressively responsible administrative, protocol or related experience required. Additional years of applicable work experience may be considered in lieu of a university undergraduate degree. Language Proficiency – Level IV English, Kirundi, and French are required.
(These will be tested). Knowledge : Proficiency with computers (Word and Excel) required. Ability to create, use and maintain spreadsheets. Thorough knowledge of Burundi’s political institutions/environment and structures as well as local social and diplomatic customs and practices. Must have strong knowledge of government protocol practices, general etiquette and social mores. Good familiarity with diplomatic, international, political, NGO and civil society actors. Skills and abilities : Level II (40 words per minute) typing required. Demonstrated proficiency in word processing and use of spreadsheet software required. Excellent phone skills/interpersonal relations skills required. Ability to organize and complete schedules, programs and voucher-related paperwork quickly and accurately. Flexibility in adapting schedules/programs to changing circumstances quickly and accurately. Excellent skills in interacting at all levels of Burundian/international community society and the public and private sectors in general.Ability to work well under pressure independently and as part of a team.(This will be tested.)
TO APPLY FOR THIS POSITION :
3. Interested applicants for this position must submit the Universal Application for Employment (UAE) (Form DS-174) and a current résumé or curriculum vitae that provide additional information. The application form is available at https://bi.usembassy.gov/embassy/jobs/.
4. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)